The application deadline for round two was 5/31/26 at 5pm. The portal is now closed.
Reminders:
1. If your project’s start date is within this round but your completion date is during the next round, please apply during the next round. The opening date for the next round will be September 2026.
2. Applications submitted for dates outside the current round will be denied, except for activities starting in the current round and ending in the next. Those applications should be submitted in the round in which they end or are completed. See rule number four.
3. The maximum amount allowed each award period (7/2/XX - 7/1/XX) is $2,000, regardless of whether you submit one or two applications.
4. Each applicant may apply for up to two activities during a grant year (July 2nd - July 1st).
5. Each activity (semester, conference, research project, etc…) must be submitted on a separate application. You may not list two conferences on one application, even if they occur at the same time: no exceptions.
6. Applications with more than one activity will have the second activity denied. The committee will no longer email applicants to correct this issue.
7. All applications must be fully completed, or they will be denied. The committee will no longer email applicants to correct incomplete submissions.
8. All applications must be typed; handwritten applications will not be accepted.
9. You must use the correct form. It is available for download here (IDA Application Form)
10. All applications must be submitted via the portal. Physical applications will not be reviewed and will be disposed of in accordance with Stony Brook Policy EC0025 - Disposal of Protected Information.
Failure to abide by the guidelines above may result in your application being denied.
Travel Reimbursement Limits and Rate Information
Members should review the applicable governmental reimbursement rates before making travel arrangements. These rates generally represent the maximum amounts the NYS/UUP Joint Labor-Management Committees (JLMC) is able to reimburse, even when actual expenses are higher.
Members should plan to cover any expenses incurred above the applicable limits. Exceptions may be considered in extraordinary circumstances but should not be assumed when planning or paying for travel.
Lodging and Meals
Use the following resources to look up the rates that apply to your travel location and dates:
Continental United States: GSA Per Diem Rates
Lodging and meals and incidental expense rates for the 48 contiguous states and Washington, D.C.
https://www.gsa.gov/travel/plan-book/per-diem-rates
Alaska, Hawaii, and U.S. Territories: Department of Defense Per Diem Rates
Rates for non-foreign locations outside the continental United States.
https://www.travel.dod.mil/Travel-Transportation-Rates/Per-Diem/Per-Diem-Rate-Lookup/
Foreign Locations: U.S. Department of State Per Diem Rates
Rates for travel outside the United States and its territories.
https://allowances.state.gov/Web920/per_diem.asp
Transportation
Airfare: GSA City Pair Program Rates
Review the applicable airfare rates when planning your travel. Published fares are one-way; additional taxes and fees may apply.
Personal Vehicle Mileage: GSA Mileage Reimbursement Rates
Review the mileage reimbursement rates applicable to your travel dates.
Train travel Reimbursement Rates:
The lowest-fare coach Amtrak ticket is required. Train travel on Amtrak will be reimbursed with receipts, up to the current Amtrak government rate.
Taxi Service Reimbursement Rates:
Charges for taxi services are reimbursable up to the actual costs incurred, with receipts required.
For questions and concerns regarding GSA rates, please contact that Office of Employee Relations at NYSUUPLMC@oer.ny.gov
APPLICATION NOTICE:
For UUP Stony Brook Health Sciences Center Chapter Represented Employees only (Health Sciences Center schools, LISVH, University Hospital, Dental school, and all HSC chapter represented outbuildings)
NOT FOR WEST CAMPUS CHAPTER REPRESENTED EMPLOYEES
The UUP Individual Development Award (IDA) program is intended to assist eligible UUP-represented employees (full and part-time) in developing their full professional potential and in preparing for advancement.
The funding is available to enhance teaching and research capabilities and improve professional knowledge and skills. Funding may not be awarded to purchase equipment or supplies. The maximum possible award per contract year is $2,000. Before completing the application and online form, read the program guidelines, which dictate how the program is implemented. Failure to complete an application properly will result in its denial.
Please note: Reimbursement for the purchase of equipment, books, software, professional dues, licensing costs, certification, or examination fees for licenses or certifications is NOT permitted.
Please view this short instructional video before proceeding
Completing the IDA application correctly
• IDA Application is available for download at the link below:
*Please note: Each activity requires its own, individual, and separate application and form. Any forms with multiple activities on them will be denied.
• IDA Program Evaluation is available here for download:
Questions should be directed to the UUP HSC chapter office:
UUP Chapter Contact Information:
Stony Brook Health Sciences Center Chapter
Health Sciences Center, L5-Room 572
Stony Brook, NY 11794-8553
Phone: 631-444-1505 Fax: 631-444-7566
Email Address: uup_hsc@stonybrookmedicine.edu
WEBSITE:http://uuphost.org/stonybrookhsc/